COVID-19 In-Person Meetings Policy

In-Person Meetings Policy

As of 10/12/21


Dear Members,

CalSAE’s top priority for all in-person meetings is the safety and welfare of our attendees and team. Effective immediately, CalSAE is requiring proof of COVID-19 vaccination for admittance to CalSAE in-person meetings and events.

The policy is based on guidance and recommendations issued by the federal Centers for Disease Control and Prevention (CDC) and other public health authorities and is consistent with the policy established by ASAE.

CalSAE will also follow the strictest guidelines (such as masking) established by the facility hosting the event, the county department of public health in which the event is located, and/or the State of California. Registrants will be required to agree to a Personal Responsibility & Liability Waiver when registering for a meeting or event. Registrants will receive logistical information via email, including safety and prevention measures, before arrival.

All in-person registrants will be required to provide proof of COVID-19 vaccination on-site before entering the meeting space. Proof of vaccination will not be part of the online registration process, and CalSAE will not be maintaining any records on individuals’ vaccine status. The only exemptions to this policy will be for religious or medical reasons. Any exemptions must be pre-approved, and when granted, specific health protocols must be followed, otherwise, attendees will not be admitted.

We are encouraged that approximately 90% of CalSAE members are already vaccinated.

We expect to review this policy in the future and may make changes as circumstances dictate or allow.

Thank you for your understanding and cooperation.

Jim Anderson, CAE, President & CEO | CalSAE
Stephanie Stephens, CAE, Chair of the Board