California Society of Association Executives Logo

EXCHANGE Information and Requirements

SCHEDULE   EDUCATION   EXCHANGE   TRADESHOW   HOTELS   REGISTER   EXHIBIT/SPONSOR

EXCHANGE - Information & Requirements

EXCHANGE Participants:

  • Agree to meet with 7-9 exhibitors between 3-5 pm on Tuesday, December 4.  Appointments will be set based on your preferences and profile information you submit, as well as exhibitor requests.  Preferences do not guarantee an appointment.
  • Agree to complete an online profile outlining your organization’s business services and meeting/event needs.
  • Participants must meet one of the below qualifications:
    • meeting planner with an open meeting date within the next 24 months, a minimum of 25 guestrooms on peak.
    • association CEO/decision-maker actively looking to fill a business, professional or technology need.
  • Each organization that participates receives one complimentary full registration to day 2, additional participants will need to register separately.


How to Sign Up:

  • Register under the free ticket type "12/4 EXCHANGE  & 12/5 Education + Lunch + Tradeshow" 


Qualifications:

  • Participants will be asked to fill out a brief profile about their associations to better prepare for the matching process and to encourage an effective meeting time.  Third-party site selection companies will be asked to fill out a profile for at least one of the clients that they represent.


Hosted Hotel and/or Airfare Qualifications:

  • Hotel: Available to Association Professionals from outside the greater Sacramento area. Must have an open meeting date within the next 24 months, 50 rooms on peak. The hotel room would be for the night of 12/4/24.
  • Airfare and Hotel: Available to Association Professionals from outside the Northern California area. Must have an open meeting date within the next 24 months, 75 rooms on peak.  The hotel room would be for the night of 12/4/24.  Airfare reimbursement is for up to $250 is done after the event once all appointments are completed.
  • Hosted hotel/airfare not available for third-party planners.

    *CalSAE will confirm your status for hosted hotel and/or airfare within 5 business days. Completion of your scheduled appointments is required in order to receive travel reimbursement.  

CalSAE reserves the right to decline an EXCHANGE registration should the buyer not be qualified to participate or not have business needs that align with the products/services provided by the participating exhibitors.