Returning & New Exhibitors - Sales Now Open - Prices go up Nov 1

Access the Seasonal Spectacular 2023 Exhibitor Prospectus to find a comprehensive overview of the event and what you need to showcase your products and services to a key audience of association leaders and decision-makers. Highlight your company with a 10'x10' booth at the tradeshow and/or a desk at the EXCHANGE Appointment Show. We also have an array of marketing opportunities available.

Member Exhibit Space

$1,650 - 10'x10' booth

After October 31: $1,750
Corner Booth Upgrade: $100 (90 available)

Membership dues for the current year must be paid in full to receive the member rate, otherwise, the non-member rate will be applied.


Non-Member Exhibit Space

$2,090 - 10'x10' booth

After October 31: $2,190
Corner Booth Upgrade: $100 (90 available) 

Enhance your exposure with the association community and get discounted member event rates by becoming a CalSAE member. 


Each 10'x10' booth includes three exhibitor registrations. You may include up to two more additional exhibitors for a total 
of five per booth for an additional $250 each. If you would like to exhibit, but need to discuss a payment solution,
we're happy to discuss financing options with you. Please contact Lindsay Poss, CMP, at lindsay@calsae.org for assistance.


Use our interactive tradeshow
map to view the floorplan and
see booths location
and available options.

More Details

Appointment Show

Meet one-on-one with the West Coast's top association executives and meeting professionals in a highly productive, two-hour business event on Day 1.

More Details


Make an impact on the attendee experience with a wide range of branding, sponsorship, and advertising opportunities based on your marketing goals.

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Gain more exposure and increase your presence at Seasonal Spectacular! Contribute an attendee prize giveaway item to be announced during the event.

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Schedule of Events

Tuesday, December 12
1:00 pm - 5:00 pm  |  Exhibitor Registration & Set-Up
3:00 pm - 5:00 pm  |  EXCHANGE Appointment Show
5:00 pm - 6:00 pm  |  Happy Hour Reception

Wednesday, December 13
8:00 am - 12:00 pm  |  Exhibitor Registration & Set-Up
8:00 am - 8:45 am  |  MAXIMIZE Your Membership
8:30 am - 9:00 am  |  Continental Breakfast
9:00 am - 10:00 am  |  Opening Keynote
10:00 am - 10:15 am  |  Break
10:15 am - 11:15 am  |  Concurrent Education Programs
11:15 am - 11:30 am  |  Break
11:30 am - 12:30 pm  |  Concurrent Education Programs
12:00 pm - 1:45 pm  |  Exhibit Hall CLOSED (No Access)
12:45 pm - 1:45 pm  |  Seasonal Luncheon
2:00 pm - 5:00 pm  |  Tradeshow
5:00 pm - 9:00 pm  |  Dismantling of Exhibits
5:15 pm - 7:30 pm  |  After Party (Exhibitors must buy in, see pg 9 of the 
  Exhibitor Prospectus for details)

Important Dates

September 12
Register for Education Programs

October 31
Early-Bird Rate Deadline
Exhibitor Badge Information Form Due
Prize Giveaway Contributions Due

November 1
Exhibitor Prep Zoom Call
Education Programs Registration Deadline

November 20
Hotel Reservation Deadline

November 24
Discount Deadline

Schedule is subject to change without notice. All times are listed in Pacific Standard Time (PST). Please note, Education Program details will be available September 12th.

Past Participants

View a list of past attendees and exhibitors.

Attendee List  |  Exhibitor List

Promote Your Participation

Download a variety of graphics/files for your use.

Download Graphics

Cancellation & Refund Policy

Cancellations must be received in writing and will be controlled by email transmittal date. In the event an exhibitor must cancel, the following refund policy applies: Cancellation notice received prior to 11:59 pm, October 31, 2023, will result in a loss of 50% of the total fee. No refund will be issued for cancellations received after October 31, 2023. Any space not paid in full by 11:59 pm, October 31, 2023, may be reassigned to another exhibitor. Downsizing of contracted exhibit space will be subject to the same refund schedule. Cancellation policy applies to EXCHANGE Appointment Show desks as well.

CalSAE Meeting & Events Policies


Exhibit Sales | Marketing Opportunities
Lindsay Poss, CMP
Director of Meetings & Events
916-367-0298 or lindsay@calsae.org

Payments | Membership
Denize Maldonado
Manager of Membership Engagement

Megan Denhardt, CAE
Education Consultant
517-215-2584 or megan@calsae.org