Attend/Register | Exhibit/Sponsor

Exhibitor Booth & EXCHANGE Appointment Show Sales Opening Dates

Returning Exhibitors - July 28th  |  New Exhibitors - August 25th

Access the Seasonal Spectacular 2022 Exhibitor Prospectus to find a comprehensive overview of the event and what you need to showcase your products and services to a key audience of association leaders and decision-makers. Highlight your company with a 10'x10' booth at the tradeshow and/or a desk at the EXCHANGE Appointment Show. We also have an array of marketing opportunities available.

Member Rate

$1,565 - 10'x10' booth

After October 31: $1,665
Corner Booth Upgrade: $100 (90 available)

Membership dues for the current year must be paid in full to receive the member rate, otherwise, the difference in the exhibit space rates will be applied.


Non-Member Rate

$1,965 - 10'x10' booth

After October 31: $2,165
Corner Booth Upgrade: $100 (90 available) 

Enhance your exposure with the association community and establish meaningful connections year-round by becoming a CalSAE member. This is a prime opportunity for your company to increase its visibility and gain access to key decision-makers.


Each 10'x10' booth includes three exhibitor registrations. You may include up to two more additional exhibitors for a total of five per booth for an additional $250 each. If you would like to exhibit, but need to discuss a payment solution, we're happy to discuss financing options with you. Please contact Lindsay Poss, CMP, at lindsay@calsae.org for assistance.


Use our interactive tradeshow map to view the floorplan and see what booths are available.

 More Details

Appointment Show

Meet one-on-one with California’s top association executives and meeting professionals in a highly productive, two-hour business event on Day 1.

More Details


Make an impact on the attendee experience with a wide range of branding, sponsorship, and advertising opportunities based on your marketing goals.

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Gain more exposure and increase your presence at Seasonal Spectacular! Contribute an attendee prize giveaway item to be announced during the event.

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Schedule of Events

Tuesday, December 13
1:00 p.m. - 5:00 p.m.  |  Exhibitor Registration & Set-Up
3:00 p.m. - 5:00 p.m.  |  EXCHANGE Appointment Show
5:00 p.m. - 6:00 p.m.  |  Happy Hour Reception

Wednesday, December 14
8:00 a.m. - 12:00 p.m.  |  Exhibitor Registration & Set-Up
8:00 a.m. - 8:45 a.m.  |  MAXIMIZE - New Member Orientation
8:30 a.m. - 9:00 a.m.  |  Continental Breakfast
9:00 a.m. - 10:00 a.m.  |  Opening Keynote
10:00 a.m. - 10:15 a.m.  |  Break
10:15 a.m. - 11:15 a.m.  |  Concurrent Education Sessions
11:15 a.m. - 11:30 a.m.  |  Break
11:30 a.m. - 12:30 p.m.  |  Concurrent Education Sessions
12:00 p.m. - 1:45 p.m.  |  Exhibit Hall CLOSED (No Access)
12:45 p.m. - 1:45 p.m.  |  Seasonal Luncheon
2:00 p.m. - 5:00 p.m.  |  Tradeshow
5:00 p.m. - 9:00 p.m.  |  Dismantling of Exhibits
5:30 p.m. - 7:30 p.m.  |  After Party (open to all Association Professionals)

Schedule is subject to change without notice. All times are listed in Pacific Standard Time (PST). Please note, education program details will be available online later in September.

Important Dates

October 31

Early-Bird Rate Deadline
Exhibitor Badge Information Form Due
Prize Giveaways Due

November 1
Register for Education Programs

November 3
Exhibitor Prep Call

November 15
Education Sessions Registration Deadline

November 22
Hotel Reservation Deadline

December 1
AES Discount Deadline

Past Participants

Attendee List  |  Exhibitor List

Share Your Participation

Share your participation at Seasonal Spectacular with others on social media and in your email signature with these graphics. You will also find our company and event logos for your use here.

Get Graphics

Cancellation & Refund Policy

Cancellations must be received in writing and will be controlled by envelope postmark or email transmittal date. In the event an exhibitor must cancel, the following refund policy applies: Cancellation notice received prior to 11:59 p.m., October 31, 2022, will result in a loss of 50% of the total fee. No refund will be issued for cancellations received after October 31, 2022. Any space not paid in full by 11:59 p.m., October 31, 2022, may be reassigned to another exhibitor. Downsizing of contracted exhibit space will be subject to the same refund schedule. Cancellation policy applies to EXCHANGE Appointment Show desks as well.


Exhibit Sales | Marketing Opportunities
Lindsay Poss, CMP
CalSAE Director of Meetings & Events
916-367-0298 or lindsay@calsae.org

Payments | Membership
Heidi Ursino
CalSAE Director of Operations
916-367-0297 or heidi@calsae.org

Megan Denhardt, CAE, DES
CalSAE Education Consultant
517-215-2584 or megan@calsae.org